Organising events (such as trade fairs, exhibitions and markets)

Teaser

If you, as the organiser, wish to hold a trade fair, exhibition, wholesale market, weekly market, annual market or special market (e.g. Christmas market), a permit for the event is required.

Special information for - City of Rodgau

How do I do this with the city of Rodgau?

When?

  • At any time online, in writing by e-mail or post or on site by appointment during opening hours

How?

  • Online service
  • In writing (informal)
    • send by e-mail to ordnungsamt@rodgau.de
    • send by post to Hans-Böckler-Straße 1, 63110 Rodgau
  • On site
    • after making an appointment by telephone
    • ADDRESS: Hans-Böckler-Straße 1, 63110 Rodgau

What do I need for this? (documents)

  • Online services
    • All necessary documents are listed and requested in the online service
  • In writing
    • informal, written application
  • On site
    • informal, written application

Costs?

  • The amount of the fees depends on the time required and is at least 153.00 euros

General, more detailed information on this service can be found below.

Register market
Register event

  • Service description

    In the context of the authorisation procedure, weekly, annual or special markets in particular are deemed to be events.

    • A weekly market is a regularly recurring, time-limited event at which a large number of vendors offer, for example, food and raw natural products.
    • A speciality market is one in which certain goods are usually offered at regular intervals at a time-limited event.
    • All kinds of goods are offered at fairs. In general, fairs are regularly recurring, time-limited events.
    • If you want to offer a weekly, annual or special market as an organiser, you must apply for a permit from the competent authority. The permit means that you as an organiser are exempt from certain commercial obligations (e.g. travel fabric card, compliance with shop closing times).
    • Organisers are natural and legal persons. Cities also often act as organisers, primarily for weekly markets. If the market takes place in a public space, a special use permit is required. During the application process, the competent authority checks the applicant's reliability.
       

  • Procedure

    If you have submitted the application informally and all documents are complete, the competent authority will check whether you fulfil all the requirements for the granting of the requested event authorisation.

    • Information that the informal application must contain:
      • Event date
      • Location
      • Opening hours
      • Event name, for example "Spring market"
      • Site plan with stands, bird's eye view of access routes
      • Provisional list of participants with goods offered by the participants
      • Blanket contract concluded between the organiser and traders
    • If you fulfil all the requirements, approval will be granted.
       

  • Prerequisites

    In order for the event to be authorised, you must

    • prove their personal reliability and the reliability of the persons authorised to manage the event. This is checked on the basis of extracts from the Federal Central Register and the Central Trade Register.
    • In addition, protection against risks to life and health must be ensured for the participants.
    • The event must not pose a threat to public safety and order.
       

  • Which documents are required?

    • Certificate of good conduct
    • Extract from the central trade register
    • Certificate in tax matters from the tax office in the place where you have lived or run a business in the past 3 years
    • Negative certificate from the insolvency court of those local courts in whose district you have had a place of residence or a commercial establishment in the past 3 years

    If the event takes place in a public space:

    • Special use permit
       

  • What fees are incurred?

    The costs are based on the respective administrative fee schedule of the state or on the fee statutes of the authorities responsible under state law.

  • What deadlines do I have to observe?

    The application and all supporting documents must be received by the competent authority in good time before the start of the event.

  • Processing time

    As a rule, you will receive a decision within 3 months as long as there are no national regulations.

  • Legal basis

  • Applications / Forms

    Forms: no

    Online procedure possible: no

    Written form required: no

    Personal appearance required: no
     

  • Short text

    • Sales event Fixing
    • Reliability of the organiser and the persons entrusted with the management of the event is checked
    • At least 12 commercial participants (stands) are authorised for an approved market
    • A special use permit is required for a public area
    • If the event takes place on private property, the owner's permission is required
    • The establishment (approval) means that the organiser is exempt from some commercial obligations (e.g. travel fabric card, compliance with general shop closing times and Sunday and public holiday rest in accordance with the Working Hours Act, i.e. Sunday sales are possible).
       

  • Typing

    3b

  • Library entry status

    6

Responsible departments

Responsible employees